GOOGLE WORKSPACE FOR MAC PASSWORD
They will be able to login to the account using their own email credentials - no need to share the password of the delegated account to them!Īt any point in the future, you can remove delegates from the same “Grant access to your account” section you used to add one. It can take up to 24 hours for everything to process. From here, you can click a button to “Send email to grant access.”Īt this point, your desired delegate will get an email asking them to accept your invitation. Note that your account must have “Require user to change password at next sign-in” disabled before proceeding to the next step. From there, you’ll enter the email address of your desired delegate. Under “Grant access to your account,” click “Add another account.” This option may not be available to you if it’s not, contact your administrator, as certain organizations may restrict accessibility to this feature. From there, click on the Accounts and Import tab. On a computer, open Gmail and click Settings, then go to “See all settings.” Choose an existing email account or create a new one (ie, Log in. Okay, so how do you set up a Google Workspace shared inbox?įollow these steps to create a delegated Google mailbox:
GOOGLE WORKSPACE FOR MAC HOW TO
How to Set Up a Shared Mailbox in Google Workspace There are lots of shared mailbox tools which we’ve evaluated and ranked (click that link to see), but you can also just keep it simple and use Google Workspace without any third-party tool support. Of course, you can also create a “delegated account.” The idea here is to create an account (or use your existing account), and delegate some responsibilities and accessibility to other members of your team.įor example, you could grant limited access to your account to your assistant, who can then help you organize your emails, follow up with people, and more. However, this strategy isn’t recommended (despite its simplicity) because it can easily lead to duplicated efforts and security issues. If you give them your login credentials, both of you can log into the account, respond to emails, etc. The simplest and most straightforward option is to simply share your credentials with someone else. There are three main ways you can share an inbox in Google Workspace: 1. Now, the term “shared mailbox” is pretty generic. 3 ways to Share a Mailbox in Google Workspace In Google Workspace, you won’t need to set up individual login credentials for each accessing user instead, each individual user can access the shared mailbox using their own individual email account credentials, making it convenient for everyone involved. Typically, shared mailboxes are used by companies trying to consolidate the incoming and outgoing messages of a particular team in their company for example, you might see an email address like or sent to addresses like these can usually be seen, read, and responded to by multiple individual team members, streamlining the process. Each person within the group can log in, read emails, review threads, and respond to messages as if they were the only account owner.
It’s a type of email inbox that’s shared between multiple people. Integrate an email analytics solution.Ī “shared mailbox” is what it sounds like. Establish a system to resolve conversations. Tips for Using a Shared Mailbox in Google Workspace.Why Use Google Workspace for a Shared Mailbox? The Pros and Cons.How to Set Up a Shared Mailbox in Google Workspace.
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